Job Title: Fropnt Office Coordinator:

Location: East Haven, Ct.

Reports to: Director, Operations

Job Description:

• Telephone receptionist duties to include: answering and handling all incoming calls; paging, forwarding calls and taking messages as required; coordinating coverage with night service and other facility Receptionists.
• Facility management responsibilities: maintaining coffee machines and ensuring coffee is available throughout the day; ensuring appropriate kitchen supplies are in place at all times; wipe down counters and tables in kitchen as required.
• Office Manager tasks to include: ordering all office and cleaning supplies; overseeing maintenance and operation of front office fax, scanner, postage and copier machines.
• Responsible for coordination of customer and guest visits. Oversee and coordinate: travel, accommodations, meals, conference room usage, visitor packets, transportation and announcement on reception area monitor and outlook public folders.
• Maintain outlook public folders with the whereabouts of all employees. Monitor the comings and goings of staff within the facility.
• Provide travel support to include booking hotel accommodations, airport transportation and rental cars; printing out itineraries.
• Varied administrative and clerical responsibilities to include making copies; creating and updating Excel spreadsheets and Word documents; preparing and assembling mailings; support of all departments and staff within the facility.
• Act as liaison with Corporate HR, Payroll and Travel Departments.
  

Essential Skills: